Case Study:

Implementation of FledgeWorks in Barrandov Studio a.s.

Presentation of the Client

Barrandov Studio a.s. is one of the largest and oldest film studios in Europe. Since its establishment in 1931, more than 5,000 Czech and international films have been produced on its premises. Today, the studio remains a key hub of the film industry and employs approximately 150 people. For several years, its HR function had been fully outsourced, which created limitations in efficiency, data accessibility, and process transparency. Barrandov Studio modernized HR with FledgeWorks, supported by their HR transformation partner Conectio from the Czech Republic.

Challenges

Before implementing FledgeWorks, Barrandov Studio faced several operational and organizational challenges:

  • Lack of a centralized employee database, resulting in fragmented and inconsistent information
  • Manual HR administration, including employee lifecycle management handled through Excel sheets and documents
  • Time‑consuming reporting, with HR reports for management prepared manually
  • Paper-based attendance tracking, requiring monthly manual processing
  • Inefficient recruitment process, lacking a structured candidate database and GDPR‑compliant data handling
  • Limited access to information, especially for employees without computers or email accounts

These issues led to high administrative workload, increased error rates, and limited transparency across HR processes.

FledgeWorks Solution

FledgeWorks delivered a comprehensive digital transformation of HR processes at Barrandov Studio:

  • Automation of HR administration, reducing errors and consolidating all employee data in one system
  • Digital onboarding, streamlining the integration of new employees
  • Modernized recruitment, including GDPR‑compliant candidate management and integration with the career website
  • Digital attendance and absence tracking, eliminating paper timesheets
  • Customized reporting, with outputs ready for direct import into the Nugget payroll system
  • Universal accessibility, enabling employees and managers to access the system via PC or mobile phone

Change Management and Adoption

The workforce at Barrandov Studio is diverse, and roughly 30% of employees do not have regular access to a computer or email. To support smooth adoption of the new system, “digital ambassadors” were selected from most teams. These ambassadors received earlier and more in‑depth training, enabling them to assist colleagues directly in the workplace and provide valuable feedback to the implementation team.

Key Benefits

The implementation of FledgeWorks brought measurable improvements across the entire organization:

  1. Increased Efficiency in HR Operations
  • Payroll preparation reduced from two working days to approximately 4 hours
  • Significant time savings across administrative tasks, including document creation
  • Centralized data entry minimizes errors and ensures consistency across all HR processes
  1. Strengthened Compliance and Data Security
  • GDPR‑compliant recruitment process supported by a structured applicant database
  • Elimination of CV sharing via email
  • Automated monitoring of mandatory deadlines (medical checks, trainings, certifications)
  1. Empowered Managers
  • Managers are actively involved in HR processes and have better insight into employee‑related information
  • Direct, real‑time access to data about their teams from any device
  • Improved decision‑making thanks to transparent and up‑to‑date information
  1. Enhanced Employee Experience
  • Transparent organizational structure accessible to all employees
  • Easy access to personal data and employment documents in one place
  • Self‑service management of absences with a clear overview of vacation balances

Overall, the implementation of FledgeWorks has led to faster, more accurate HR operations and strengthened collaboration across HR, managers, and employees.